Our easy-to-use, IT-friendly Xerox Workplace Cloud eliminates security risks and offers convenience, usage insights, and a dashboard that lets you monitor and manage all your printers.
Xerox® Workplace Cloud offers workflows for authentication, print management, cost control, and mobility. This platform is ideal for companies that want to reduce their on-premises network infrastructure or manage printers across multiple locations and networks. It’s easy to set up and use, and because it’s hosted in the cloud, all updates and patches are managed by Xerox. This frees up your IT staff while maintaining the highest level of security you’d expect.
Xerox® Workplace Solutions
The comprehensive software platform for authentication, security, cost management, and mobility. Xerox workplace solutions offer two hosting options: an on-premises, server-based option and a cloud-based option.
Your server, at your business location: Xerox® Workplace Suite is the ideal choice for companies that need productivity solutions for mobile devices and employees but also have additional data control requirements.
Easy installation, cloud-based management: Our simple, IT-friendly Xerox® Workplace Cloud eliminates security risks. It offers convenience, usage insights, and dashboard-based monitoring and management of all your printers.
Key Features
Verification and Access Control
Authentication options are compatible with a wide range of industry-standard secure readers and cards. Choose card-based, cardless, or even mobile-device-based authentication using NFC, the Xerox® Print Portal App, and a QR code to unlock devices. Use essential print policies to control costs and restrict access to devices and features at the user or group level.
Add single sign-on capabilities to any service on your printer that supports this feature, such as cloud connector apps and more. Simply authenticate once at the printer using your ID badge, mobile device, or login credentials to securely access all your MFP apps that support single sign-on, without having to go through additional, time-consuming login steps.
Mobile Printing
Make printing from mobile devices flexible and easy. Send print jobs from Windows OS devices, Google Chromebooks, Mac OS, Linux, and via mobile printing apps for iOS, Android, and Windows Surface tablets. Thanks to a traditional pull-print workflow, you can send jobs to a single queue and release and retrieve them at your convenience.
Accounting, Reporting, and Rules
Administrators can closely monitor print jobs across the entire organization thanks to consolidated fleet reporting and accounting capabilities. A clear dashboard provides a quick overview of print activity and status. The ability to view the most active users by department or usage mode helps administrators control costs.
Managing employees who are constantly making more demands presents many challenges, and sometimes printer and document security ends up at the bottom of the priority list.
As printers and multifunction printers become smarter and increasingly connected to the systems your business uses, you need a simpler way to manage them easily. You need an easy yet effective way to grant authorized users access only to the systems for which they have permissions, while safeguarding sensitive data and preventing it from being copied, printed, or even scanned outside your network.
Key Challenges
Security
- How can you monitor and track which users are allowed to copy, print, or even scan documents outside your network?
- How can you monitor critical documents and document content to prevent data leaks?
- How can you enhance security without introducing complicated, time-consuming login steps for your printer and MFP apps?
Print Management – Cost Control
- How can you ensure that sensitive documents aren't printed to the output tray of your shared printer, where other users can see them?
- You can track your printing costs by generating simple reports from your printers to identify where your users are printing and where your high usage costs are coming from.
- Once you understand how your printer is used, you can set up print rules to ensure that your users follow your printing guidelines.
Mobility
- As the employees in your company become increasingly mobile, you need to ensure that they can remain productive on the go and print customer-facing documents from any location.
- Companies need solutions that are both user-friendly and IT-friendly. This includes the ability to print from various brands of mobile devices to various brands of printers.
- How can you ensure that guests, customers, or mobile workers can print seamlessly at your office locations?
- How can you effectively manage the printing needs of your employees—who use a variety of mobile devices and multiple print providers—and ensure a consistent, seamless experience?
How can Xerox help?
Why Choose Xerox?
This award-winning, local, suite-based solution offers an effective, modular, and flexible approach to internal document security. Add features as needed, while keeping them within your own network.
Security challenges are addressed by:
- Authentication to manage secure access to the printer and your network systems using a variety of authentication methods, including ID badges and mobile devices.
- Simplified, secure single sign-on for access to your back-end systems, while avoiding time-consuming login steps.
- Security measures to track specific document content and issue alerts when certain content or documents are copied, printed, or scanned.
Challenges in print management and cost control are addressed by:
- Our “pull printing” feature, which ensures that jobs are printed only when needed, once the user verifies their identity at the printer—on both Xerox and non-Xerox printers.
- Our seamless integration with ConnectKey user interfaces allows you to change, delete, or edit print job settings before printing—which helps prevent costly, wasted prints.
Mobility challenges are being addressed by:
- A mobile printing solution that lets users easily find and connect to printers through our mobile app. You can view all print jobs on your mobile device, unlock the printer, and print jobs immediately—or even upload jobs to print later. You can also simply submit your print jobs via email.
- Convert your Microsoft documents accurately without losing any images, data, or formatting.
The Xerox IT Advantage
- No need for separate drivers for every printer in your organization. Print to a single queue and send your job from any connected printer.
- No more worries about managing many different mobile devices and handsets. Our mobile app offers a seamless experience on all handsets.
- Low IT footprint, with a server-light option. Reduce network traffic by retrieving the job directly from the client software on the user's PC as soon as the user is authenticated by the printer.
- The Xerox Workplace Suite with flexible licensing is easy to install and manage.
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