Sectors » Government

Control over information. Fewer errors. Greater compliance and better visibility

Government

As a government agency, you work with sensitive documents every day: permits, Woo requests, inspection reports, and contracts. These are often scattered across multiple systems, which makes it difficult and time-consuming to work without errors. At the same time, you must comply with strict legislation such as the Open Government Act (Woo), the General Data Protection Regulation (GDPR), and the Archives Act. The Environment Act adds even more document flows on top of that.

We restore structure through centralized, secure, and compliant information management. That way, you can focus on the content, not the processes.

From governments

The Challenges

Proactive Publishing According to the Woo

The Open Government Act (Woo) requires municipalities and other government bodies to proactively disclose information. This requires prior classification, legal grounds for anonymization, consistent metadata, and publication in uniform, accessible formats. In practice, there is often a lack of structure and oversight to ensure this is done properly.

Information Sharing Under the Environment Act

The Environment Act sets requirements for cooperation and information sharing among government agencies. However, in practice, version control, the sharing of comments, and uniform access to documents remain challenging. This hinders efficient decision-making and accountability.

Information Security and Record-Keeping Requirements

As a government agency, you process personal data in accordance with the GDPR and the Public Records Act. Information security is crucial in this context. You are responsible for securely storing, destroying, signing, and anonymizing data, always within the legal framework.

Fragmented applications, no control over information

Permits, objections, notifications, inspections: each process has its own application. This fragmentation leads to time-consuming searches, errors, and duplicate work. Without integrated information management, the control required by laws and regulations is lacking.

Here's how OneXillium helps your organization move forward

From Woo to BIO: solutions for information management and information security within the government.

Automatic Document Classification

Every day, government agencies process reports, permits, and decisions. The Document Orchestration Platform (DOP) automatically recognizes documents and links them directly to the correct file and process. This helps you prevent errors and duplicate storage, speeds up file creation, and makes it easier to comply with the Woo, GDPR, and the Archives Act.

See how DOP works

Automated anonymization with legal bases

Anonymization is more than just blacking out information. As a government agency, you must justify under the Woo and GDPR why personal data is being redacted. Our solution automatically applies the correct legal bases. This helps you avoid incorrect publications, comply with privacy regulations, and accelerate secure, transparent publication.

Avoid Mistakes When Anonymizing Data

Central Document Management System (DMS)

Information within government agencies is often scattered across task-specific applications. A central DMS, set up in accordance with archiving laws, provides structure and clarity. Documents are stored securely, retrieved quickly, and easily shared from a single system. This enhances information management, record-keeping, version control, and compliance with retention periods.

Discover the power of a DMS

Digital Signatures in Your Workflows

Paper-based signatures cause delays and unnecessary steps. Digital signatures make decisions, permits, and contracts legally valid and efficient. They are fully integrated into your existing processes. This allows you to speed up decision-making, reduce paper usage, improve records management, and increase acceptance among citizens and officials.

Speed Up Digital Decision-Making

Customized Cybersecurity Policies for Government Agencies

NIS2 and BIO 2.0 impose strict information security requirements. However, not every organization has its own in-house CISO. With CISO-as-a-Service, risk analyses, and penetration tests, you can demonstrate that your environment is secure. Fully GDPR-compliant, independently validated, and suitable for tenders.

Take the next step in security

Choose OneXillium

Why Governments

Experience in the public sector

With more than 20 years of experience working with municipalities, provinces, and safety regions, we understand the administrative context, workload, and compliance requirements. Our solutions integrate seamlessly into your day-to-day operations.

ISO-certified and GDPR-compliant

Privacy, transparency, and archiving are at the heart of our approach. We are ISO-certified and comply with regulations such as the GDPR and BIO 2.0. Information security is integrated into our processes, technology, and working methods.

Everything under control, all in one place

From receiving information to secure storage and communication: you manage everything centrally. With a focus on cybersecurity and data storage in the Netherlands.

Efficiency Without Compromise

You’re operating at limited capacity under increasing pressure. Our solutions reduce manual work, minimize errors, and improve quality—all without compromising compliance.

Frequently Asked Questions from Government Agencies

Our specialists have compiled a list of frequently asked questions for you. If your question isn't listed here, please contact us.

By applying automatic document classification and anonymization based on legal grounds. This ensures that documents are reviewed in advance and that publication criteria are applied consistently, thereby preventing errors and privacy risks.

By integrating digital signatures into your work processes—in a legally valid, archiving-compatible, and transparent manner—you can speed up decision-making, reduce paper usage, and increase acceptance among citizens and government officials.

A document management system must comply with records management laws, support retention periods, and integrate with task-specific applications. It must be centralized, secure, searchable, and capable of handling Woo requests and digital signatures.

You must store personal data accurately, anonymize it where necessary, and be able to justify why data has been restricted. Document management tools and automated anonymization tools can help with this.

The NIS2 Directive imposes stricter requirements on cybersecurity and risk management. Municipalities and implementing organizations must be able to demonstrate that their information security is up to standard—for example, through CISO-as-a-Service or penetration tests.

The Open Government Act (Woo) requires the active and accessible publication of government information. This necessitates structured record-keeping, consistent metadata, automatic anonymization, and support for publication.

Schedule a meeting with our business consultant

Want to learn more about secure and efficient information management?

Governments are under increasing pressure due to requirements under the Woo, GDPR, and BIO 2.0. Information must be managed securely, transparently, and in compliance with regulations, but where do you start?

Together, we’ll identify your challenges and explore practical solutions—with no strings attached and a focus on your organization.

Sectors » Government