Print Security: The Security Vulnerability That Organizations Systematically Overlook
Organizations are investing heavily in cybersecurity. Laptops are being equipped with MFA, updates are being enforced, and passwords must be changed regularly. ITteams continuously monitor the security status of endpoints, applications, and identities. But one essential component of the ITinfrastructure almost always remains overlooked: the printer.
And that's remarkable. Because a modern printer is no longer just a simple peripheral device. It's a full-fledged computer with storage, network access, accounts, apps, and connections to business applications. Yet this device does not receive the same level of security attention as laptops and workstations—with all the risks that entails.
You expect employees to work safely. That’s why it’s perfectly normal that:
- You need your MFA to log in to your laptop.
- Your laptop installs updates regularly.
- You should change your password periodically.
- IT has insight into the security status of all endpoints.
Aren't logical security measures necessary for printers?
The printer is also a computer, with:
- Access to the network.
- Connections to email servers, cloud storage, and applications.
- Its own operating system.
- And sometimes even a hard drive containing sensitive documents.
Why do we treat laptops as critical assets… and printers as devices that just happen to be connected?
User convenience over printer security
In practice, we see the same patterns recurring:
- Print and scan immediately without authentication.
“It’s easier for employees without having to log in.” - Administrator passwords that are never changed.
Printers continue to operate for years using the default administrator password set during implementation. A perfect target for an attacker. - Firmware that is months or even years out of date.
While endpoints are required to update, printers lag behind with vulnerabilities that are publicly known. - No form of proactive security monitoring
Unlike laptops, there are often no tools that:
- Monitor Security Settings
- Enforce Passwords
- Manage Firmware Updates
- Or report unusual behavior
In short: the printer is a neglected endpoint in your security strategy.
Treat your printers the same way you treat your laptops
Security is only effective when all endpoints are secure—including printers!
Fortunately, it doesn't have to be complicated.
- Enable print management with MFA
With modern print management software:
– Employees log in securely using their badge, key fob, or phone
– They have immediate, secure access to their personal scan locations and email address.
– No more printouts lying around. Good for compliance and cost-effective (20% on average). - Enable security management for printers (proactive monitoring)
With a centralized security platform, you can manage:
– Firmware
– Administrator passwords
– Network and port settings
– USB ports
– Access rights and logging
Just as you do for laptops and other critical systems.
A modern organization can no longer afford to leave printers outside the security chain. Fortunately, it’s a small step to properly set up security for printers.