Document Management System
Many organizations use ERP or CRM systems for document storage, but they lack the power of a true document management system (DMS)—a system that brings structure, provides control, and enables document automation. Without professional document management, data becomes scattered, information management becomes chaotic, and the risk of noncompliance increases.
With OneXillium’s document management system, you gain control over all your information. Centrally managed, securely stored, and fully automated. Ready for intelligent document processing and efficient collaboration.
From Document Management to Enterprise Information Management
A traditional DMS stores documents and makes them searchable, but lacks structure, process integration, and insight. Information remains siloed and difficult to share, which hinders collaboration and decision-making.
Enterprise Information Management (EIM) goes a step further. Information is made centrally available, managed in a structured manner, and used in a targeted way—for collaboration, decision-making, and compliance.
A document management system tailored to every industry
OneXillium x Housing Associations
From quality-of-life reports to maintenance projects: with a single, centralized document management system, the housing authority always has an up-to-date and complete overview of tenants and their living environments. Information can be retrieved quickly, decisions are better informed, and retention periods, GDPR compliance, and archiving are demonstrably ensured.
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OneXillium x Financial Services
In the financial sector, fragmented information poses a risk to compliance and security. The document management system centralizes customer files and documents in a single, controlled environment. Flexible access control, a comprehensive audit trail, and GDPR-compliant information management ensure transparency and make it easy to pass audits and inspections.
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OneXillium x Trade & Industry
Consolidate all documents related to an order, delivery, or service case into a single, centralized document management system. From the initial quote to the signed service order: all information is neatly organized in one place, complete with version control, access rights, and the ability to see who did what and when. This allows you to work from a single source of truth, reduce the risk of errors, and effortlessly meet traceability requirements and audit standards.
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Benefits for Your Organization
A Strategy for Less Research, Lower Risks, and Better Decision-Making
Is digital information fragmented within your organization? This white paper shows how you can regain control through document automation and Enterprise Information Management (EIM). Information sources are securely connected, processes run more efficiently, and decisions are better informed.
Frequently Asked Questions About Document Management
Our specialists have compiled a list of frequently asked questions for you. If your question isn't listed here, please contact us.
Yes. The solution is scalable, flexible, and fully GDPR-compliant. With automatic updates, audit rights, and data portability, you're ready for the future.
Time savings, fewer errors, and higher productivity. Automatic archiving, improved collaboration, and less time spent searching reduce both risks and costs.
The solution is intuitive and easy to learn. Thanks to smart workflows and personalized guidance, adoption goes smoothly—from onboarding to day-to-day use.
The EIM solution integrates with more than 100 systems: ERP, CRM, Outlook, SharePoint, AFAS, Exact, Visma, and more. This makes information management a natural part of your daily processes.
WoodWing Xtendis runs in Dutch data centers and complies with ISO 27001 and ISAE 3402. Information is stored in encrypted form and secured with access controls, logging, and two-factor authentication (2FA). This ensures compliance with the GDPR.
A DMS manages documents. EIM goes a step further: it supports the entire information process—from document and data intake to secure storage, editing, and sharing. Ideal for compliance, decision-making, and collaboration.
Ready for strategic information management that works?
OneXillium helps organizations get a handle on their information—from document management to comprehensive information architecture. Start small or transform the entire organization. Consulting, implementation, and support are tailored to your strategy and information security needs.
Proven technology for secure and future-oriented information management
We use the WoodWing Xtendis platform for our document management and Enterprise Information Management solutions. For many organizations, this technology serves as a solid foundation for secure, scalable, and compliant information management. Ready to meet the demands of today and tomorrow.
Information security built into every layer of document management
A Reliable Partner:
The DMS system operates in Dutch data centers that are ISO-certified and feature encryption, backups, and redundancy. This ensures compliance, information security, and availability even in the event of emergencies or stricter regulations.
Software as a Security Layer
Access rights, logging, and two-factor authentication (2FA) protect documents from unauthorized access or modifications. Information is managed in a verifiably secure manner.
Long-Term Security
Information remains accessible, transferable, and verifiable. With data processing agreements, data portability, and audit rights, you’ll meet the requirements of today and tomorrow.
