Keep track of all incoming information
Emails, scans, web forms, WhatsApp: information is constantly coming in. Manual processing takes time, is prone to errors, and poses compliance risks.
With OneXillium’s Digital Orchestration Platform (DOP), you can automate document recognition and routing. Every document goes directly to the right system or team: securely, in compliance with the GDPR, and fully traceable. That way, you stay in control.
Benefits for Your Organization
Smart information classification tailored to your industry
The Document Orchestration Platform (DOP) is tailored to your business needs. It intelligently, automatically, and securely recognizes, classifies, and processes all incoming documents.
OneXillium x Government
Planning requests, permits, objections, invoices, or policy documents? DOP handles it all: from letters to WhatsApp messages. Automatically, securely, and fully compliant. Thanks to built-in controls, you can effortlessly comply with the Public Records Act and the GDPR. You can proactively publish documents while maintaining control over the process.
Discover these customers' success stories
OneXillium x Housing Associations
Notifications, contracts, or invoices? DOP recognizes every document—from email to snail mail—and automatically routes it to the right team or system. Thanks to smart integrations with your DMS, the entire change, repair, and invoicing process is compliant, secure, and error-free.
Discover this customer's success story
OneXillium x Financial Services
Customer forms, policies, contracts, and audit documents? DOP automatically processes every incoming document. Integrations with your CRM or DMS ensure compliance, an audit trail, and adherence to GDPR requirements. This allows you to minimize risks, streamline processes, and maintain control over customer, credit, and insurance files.
Discover these customers' success stories
These customers have gone before you
How do I organize all that information?
Information comes in via email, mail, web forms, apps, WhatsApp, or chatbots. This often ends up in shared inboxes or manual workflows, which are slow and prone to errors. With OneXillium’s Digital Orchestration Platform (DOP), you can automate the entire process—from ingestion to processing to output—quickly, securely, and in full compliance.
Input
DOP automatically collects information from all your sources: email, scanners, apps, portals, WhatsApp, and chat. Each document is recognized and categorized in real time based on content, sender, and type. This allows you to start every process immediately—securely and without errors.
Information Processing
Using AI and machine learning, DOP recognizes documents, enriches them with metadata, and anonymizes sensitive data. Workflows and RPA ensure automatic routing to the correct application or step. Manual review remains possible via a user-friendly interface.
Output
After processing, the platform automatically exports documents to your DMS, file management system, customer portal, or financial application. Triggers to external systems are also integrated. Whether it’s follow-up, archiving, publication, or auditing, you maintain full control over the output phase—without any additional manual work and in full compliance.
Configured processes with maximum flexibility
Standard processes work until something goes wrong. Incomplete documents, exceptions, or collaboration between teams cause delays.
With OneXillium’s Digital Orchestration Platform (DOP), you work with configured processes that enable dynamic case management. Flexible within established frameworks. This allows you to maintain control, even when deviations occur.
Download the white paper and find out how it works in practice.
Frequently Asked Questions About the Digital Orchestration Platform
Our specialists have compiled a list of frequently asked questions for you. If your question isn't listed here, please contact us.
Yes. When necessary, you can easily intervene using a user-friendly interface. This allows you to combine automation with control for reliable document processing.
Through automatic logging, access control, audit trails, and data classification, you can ensure compliance with the GDPR, the Archives Act, the Woo, and internal guidelines without any additional manual effort.
Yes. DOP integrates with your existing systems, from DMS and CRM to ERP and case management systems. Thanks to APIs, RPA, and standard integrations, you’ll be flexible and future-proof.
A DMS archives documents. DOP works both before and with your DMS. It recognizes documents in real time, enriches them with metadata, and sends them directly to the appropriate process or system.
A DOP automatically recognizes, processes, and routes incoming information—whether it arrives via email, scan, or WhatsApp. This allows you to streamline your document processes and ensure immediate compliance with laws and regulations.
The trusted choice in workflow automation
OneXillium’s Digital Orchestration Platform (DOP) is built on the proven technology of Tungsten Automation (formerly Kofax). As the exclusive partner in the Netherlands, with our own cloud platform, we offer a secure, scalable, and future-proof solution for automated document processing and workflow management.
Ready to smartly orchestrate your document processes?
The Digital Orchestration Platform (DOP) automatically recognizes, classifies, and anonymizes documents and securely forwards them to the appropriate team, system, or process.
Request a no-obligation consultation and see how you can set up your processes to be faster, smarter, and fully compliant.
How DOP Contributes to Information Security
Built on reliable technology
DOP runs on Tungsten Automation and is hosted in Dutch data centers that comply with ISO 27001 and ISAE 3402. Your data is stored in encrypted form, with automatic backups, redundancy, and full data sovereignty. This ensures secure, reliable, and auditable document processing.
Information Security at Every Step
The platform automatically recognizes and classifies information, anonymizes sensitive data, and prevents errors through built-in validation. Access is strictly controlled through authorizations, logging, and two-factor authentication (2FA). This ensures information security at every step—from ingestion to archiving.
Demonstrable Compliance and Control
Every step in the process is documented through audit trails, logging, and reports. With data processing agreements, data portability, and real-time process insights, you can meet the requirements of auditors, GDPR supervisory authorities, and internal controls. This allows you to demonstrate compliance while maintaining control over your data processing.